JourneyStead Help

Letting property

Leases, tenants and occupancy

Drawing up a lease, collecting signatures, and seeing who lives where.

Written for Landlord
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Leases in your organisation’s menu is where you draw up, sign, renew and end leases. Who lives where follows from them.

Drawing up a lease

When you approve an application, you draw up a lease for it from the approval. It carries the terms: the rent and the day it is due, the deposit, the dates, the notice period in days, and the house rules.

  • A late fee, if you want one, is set before the lease is sent, so it is written into the lease and the tenant agrees to it by signing. A lease signed without a late fee can never charge one.
  • A rise on renewal can be set as a percentage.
  • Every change makes a new version.

Sending it for signing

Check it

Read it as the tenant will. Fix anything wrong now.

Send for signing

You sign first, then each tenant, then any guarantor. Everyone signs with a code sent to their email, typing their name and the code. A guarantor signs from a link.

Wait for the last signature

When everyone has signed, the lease is Signed, and it runs from its start date.

Once anyone signs, it cannot change

Cancel it and draw up a new one. Cancel the lease works only before everyone has signed, and the approval stays, so a corrected lease can be drawn up without the applicant applying again.

During the lease

  • Renew draws up a renewal.
  • Notice can be given by the tenant or by you. JourneyStead records the last day. It records the dates only: any amount owed for ending early is between you and the tenant.
  • End early ends a running lease before its date.
  • Where you and the tenant have agreed in writing to a shorter notice, you can say so.

Open any lease to see its versions, who has signed, its inspections and its references.

Tenants

Tenants lists everyone living in your units now, and those about to move in. It is empty until the first lease is signed. You can search by name, and see where each person lives and the dates of their lease.

Occupancy

Occupancy shows every unit today, worked out from your leases and approvals:

StateMeaning
OccupiedSomeone lives there. It shows when they are leaving
ReservedAn approval or a signed lease is waiting to start
FreeNothing is holding it

Open the lease from a unit to see the detail.

Getting paid How rent reaches you, invoices, arrears, deposits, NSFAS and fees.Inspections Move-in, routine and move-out inspections: the report, signing it, and disagreeing.Reviews and references Reviewing a home you have lived in, and the reference a landlord writes for you.