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Inspections

Move-in, routine and move-out inspections: the report, signing it, and disagreeing.

Written for RenterLandlord
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An inspection is a walk through a home with a checklist, room by room. It is how a landlord and a tenant agree on what condition a place was in, so that the deposit is settled fairly when you leave.

There are three kinds:

  • Move-in inspection, when you arrive.
  • Routine inspection, during the lease.
  • Move-out inspection, when you leave.

If you rent

Open Inspections in the menu. It lists the inspections of your home.

You are told when

A routine inspection needs notice, and the landlord sets how much, at least 24 hours. You are told when one is booked.

Read the report

After the inspection there is a report, room by room. Signatures are asked for once the report is ready. Read it properly.

Sign it, or disagree with it

To sign, ask for a code, then type your name and the code. That is your signature.

If you disagree with something, tick that you disagree and write a note on each item you do not agree with. Your notes are signed with the report. You must write a note on at least one item, or untick the box.

The move-out inspection

Go to it. Under the Rental Housing Act the deposit is repaid within 21 days if you did not come to the outgoing inspection, against 7 if nothing is owed, or 14 after the place is restored if there are deductions. See Paying rent.

If you let

Inspections in your organisation’s menu lists every inspection booked, at move-in, during a lease and at move-out. From a lease you can also book the next one.

  • Book it for a date and choose the kind. A routine inspection must respect the notice period.
  • Run it against the checklist and record what you find.
  • Send the report. Signatures are then asked of the people who must sign.

Settings

Under inspection settings you set:

  • How long before a routine inspection the tenant must be told. At least 24 hours.
  • The checklist. One room per line: the room, a colon, then its items separated by commas. For example, “Kitchen: stove, sink, cupboards”.
StatusMeaning
BookedIt is in the diary
Under waySomeone is walking through it
Waiting for signaturesThe report is ready and needs signing
SignedEveryone has signed. It is on record
CancelledIt was called off
Repairs Reporting something broken, and, for landlords, taking it from report to fixed.Paying rent What is due, how to pay, setting up a debit order, and your deposit.Reviews and references Reviewing a home you have lived in, and the reference a landlord writes for you.